Orbios watches work happen — in Slack, Gmail, and meetings — and writes it down for you. Searchable. Cited. Never lost, even when people leave.
No new habits. No manual entry. Live with Slack, Gmail, and Fathom today.
The pricing decision lives in a Slack thread. The client history lives in someone's inbox. The reason you built it that way lives in a meeting nobody recorded notes for. It all works — until the person holding it walks out the door.
Why enterprise pricing is usage-based — argued out across 340 Slack messages in #pricingSlack · #pricing · 14 months of context
The full history with Meridian Corp — three renegotiations, one near-churn, what finally workedGmail · 212 threads
Why v2 shipped without SSO — the trade-off everyone will re-litigate next quarterMeetings · 9 recorded calls
of what an employee knows is known only to them. No one else has it documented.
Panopto, Value of Enterprise Knowledgewasted per year, per 1,000 employees, on knowledge that isn't findable or shared.
IDC / Panopto researchfor a replacement to reach the productivity of the person who left.
Industry ramp-time researchThe problem was never the tool. It's that documentation asks busy people to do extra work, forever, with no immediate payoff. That's a losing bet against human nature.
Notion, Confluence, Guru — good tools for storage. None of them solve the writing problem.
The knowledge already exists. Orbios just makes sure it gets written down.
Five steps, all automatic. Your team never opens Orbios until they need an answer.
Every night, Orbios pulls what each person worked on from Slack, Gmail, and meetings.
It reads the raw activity — threads, transcripts, replies — and works out what actually happened.
AI writes the entry a successor would need: what was decided, what's open, and why it matters.
Entries compound into a living knowledge base — organized by person, project, and decision.
Anyone asks a question, in plain language. The answer comes back with sources.
Connects to the tools you already use and captures work daily. Nobody writes anything down.
Raw activity becomes clear, written knowledge: decisions, context, open questions, owners.
Ask in plain language. Orbios searches by meaning, not keywords — across every source.
See how any project, decision, or person's work evolved — day by day, with receipts.
When someone gives notice, Orbios finds their knowledge gaps and closes them before the last day.
Every answer links back to the Slack thread, email, or meeting it came from. Trust, verified.
A weekly brief of what your team shipped, decided, and got stuck on. No status meetings needed.
Permissioned by design. SSO and SOC 2 controls on the Enterprise plan.
This is what it feels like when your company can answer its own questions.
Every alternative solves half the problem. Nobody else closes the loop on people leaving.
| Capability | Notion / Confluence | Guru / Tettra | Glean | Orbios |
|---|---|---|---|---|
| Automated daily capture | ✕ | ✕ | ✕ | ✓ |
| AI-written synthesis, not raw storage | ✕ | ✕ | ✕ | ✓ |
| Semantic search across sources | ✕ | ~ | ✓ | ✓ |
| Active offboarding and gap detection | ✕ | ✕ | ✕ | ✓ |
| Priced for SMB and mid-market | ✓ | ✓ | ✕ | ✓ |
Comparison reflects public product documentation. Glean is enterprise-priced general search — not built for capture or offboarding.
No new tool to adopt. No behavior change. Orbios plugs into your stack and gets to work.
Your team ships, decides, negotiates, and fixes — across Slack, email, and six meetings.
While everyone sleeps, the day's work becomes written knowledge entries. With sources.
Every day adds context. Decisions link to the discussions behind them. Nothing depends on anyone's recall.
Four years of context. Two weeks of notice. Offboarding mode maps her knowledge, flags the gaps, and guides the handover.
Her successor starts with answers, not archaeology. That's the difference.
Our head of engineering left after five years. Normally that's six months of chaos. His replacement searched Orbios on day one and found the reasoning behind every architecture decision.
We'd bought three wikis in four years. All of them died the same death — nobody updated them. This is the first thing that works because it doesn't ask anyone to do anything.
The Monday digest replaced two status meetings. I know what my team decided last week and where the arguments were — with links to the actual conversations.
Illustrative quotes from pilot conversations. Design-partner program now open — 5 to 10 teams, free for 90 days.
For small teams who want to stop losing what they know.
For companies where people leaving actually hurts.
For teams with security reviews and procurement processes.
No. That's the whole point. Orbios connects to Slack, Gmail, and your meeting recorder, then runs in the background every night. Nobody writes documentation, tags anything, or opens a new tool. Your team only touches Orbios when they need an answer.
Orbios captures work, not people. It synthesizes decisions and project context — not performance metrics or private messages. Every person can review and correct their own entries, admins control which channels and inboxes are connected, and DMs stay out by default. If your team wouldn't put it in a handover doc, it doesn't belong in Orbios.
Those tools search what's already written down. Orbios solves the harder problem: most knowledge never gets written down at all. It captures work automatically and writes the entries itself, so there's actually something to search. And unlike either, it's built for the riskiest moment — when someone leaves.
Offboarding mode kicks in. Orbios maps what that person uniquely knows, flags the gaps nobody else can cover, and guides short handover sessions to close them before the last day. Their knowledge base stays behind — searchable, cited, permanent.
Every entry links to its sources — the actual Slack thread, email, or transcript — so you can always verify. People review and correct their own daily entries, which means accuracy compounds over time instead of decaying like a wiki.
About an hour. Connect Slack, Gmail, and Fathom, choose which channels are in scope, and Orbios starts capturing that night. Design-partner teams get white-glove setup from us directly.
A 30-minute demo. Your tools, your questions, your team's real workflow.
Free 90-day pilot for design partners · White-glove setup · Direct line to the founder